Rishabh Gandotra
— VMware Cloud on Dell · VMware · 2018 to 2020 —

Bringing the cloud operating model to the on-premises datacenter.

Company
VMware
Role
Design Lead
Expertise
UX Research & Design
VMware Cloud on Dell — global edge locations
Efficiency
Procurement time reduced (2 months → 15 days)
Satisfaction
+23%
User satisfaction vs. legacy process
Strategy
Scale
Pattern adopted by VMware Cloud on AWS Outposts

Enterprise hardware procurement is a months-long bottleneck.

Enterprises needing on-premises infrastructure for compliance, latency, or data sovereignty had to navigate a fragmented, months-long process of vendor negotiations and manual deployment.

A self-service portal for managed physical infrastructure.

Partnering with product and engineering, I led the design of a self-service portal that lets IT admins order, configure, and operate fully managed physical infrastructure — Dell racks — provisioned with VMware software stack, directly from the VMware Cloud console.

Mapping the end-to-end service blueprint

Before any UI, I mapped the full service blueprint — aligning the IT admin's digital experience with backend automation, Dell factory logistics, and on-site delivery. The blueprint surfaced everything the cloud operating model would need to absorb on behalf of the user.

End-to-end service blueprint for VMware Cloud on Dell
— Service blueprint —

What enterprise IT admins surfaced.

24
Moderated sessions
31
Enterprise customers
56
Participants across roles

Ordering

Want to specify additional contacts & location logistical information.

Error-prone to have site addresses and other location-specific info entered manually.

Want additional rack options — half rack is not enough.

Want additional host options — GPU-enabled, memory/performance optimized.

Want more clarity on org cloud network.

Would like to provide smaller subnets — /16 is too large.

Want further clarification on term commitments / pricing model.

Want to see pre-requisites in their respective sections.

Would like to be able to save progress at each step.

Expect to see network connectivity in the network section.

Planning

Plan/design phase important and precedes ordering phase — might require separate flows.

Want to be able to specify edge-location environment information (networking, power, cooling, rack) before ordering.

Would like to review documentation before going into the ordering flow.

Want assistance with sizing during the planning / design phase.

Processing

Want to be notified about order processing and shipment.

Post Deployment

Want to be notified about upcoming maintenance & potential downtime.

From blueprint to MVP, step-by-step.

Wireframing the digital experience

I started putting together some wireframes to illustrate what the UI could look like based on the blueprint. This helped in ensuring we were aligned with the end-to-end workflow and allowed us to iterate faster.

Wireframe — step 1
Wireframe — step 2
Wireframe — step 3
Wireframe — step 4
Wireframe — step 5
Wireframe — step 6

E-commerce for the datacenter

I designed a streamlined step-by-step ordering flow by abstracting the complexity of physical hardware procurement. Admins can select capacity, specify power drops, networking, and ship physical racks without ever leaving the digital console.

E-commerce flow for ordering datacenter capacity

Automating deployment

Once the hardware is physically plugged in on-site, the software takes over. I designed a transparent provisioning experience that tracks the automated bootstrapping of the SDDC, completely eliminating the need for manual IT deployment.

Automated deployment progress tracking

Day-2 operations

Managing on-premises hardware is historically an operational burden. I designed a centralized fleet view surfacing real-time rack health and capacity alerts, shifting the lifecycle management entirely onto the service.

Day-2 operations fleet view

Validated in the admin's own words.

"
The portal is very intuitive.
Principal Network Architect
Kaiser Permanente
"
We can now do it ourselves and not rely on partners.
Director of Engineering
Liberty Mutual

From single site to global fleet.

Beyond the MVP, I explored what fleet management could look like at global scale — a unified view for hundreds of locations, drillable from a single map. This was showcased at VMworld 2019 by CEO Pat Gelsinger and CTO Ray O'Farrell in the conference keynote.

i.

Edge Locations

A global map view of every deployment, sized and colored by health state — critical, warning, no-hardware, good — with the location list alongside.

Edge Locations — global map of all deployments
ii.

Regional View

Zooming reveals regional deployments with their health status — maintaining the same level of detail.

Regional view of clustered deployments
iii.

Location Drill-Down

Single-site detail surfaces hardware and service status — what the site operator and the global architect both need to see.

Single-location drill-down view
iv.

Operational Detail

Down to a specific rack: telemetry, lifecycle state, scheduled maintenance — the same console patterns that ordered the hardware also keep it running.

Rack-level operational detail view

Establishing the pattern for VMware Cloud on AWS Outposts.

I conducted a cross-functional workshop with product, engineering, and design that extended the service blueprint to a second hyperscaler partner. The same MVP framework — blueprint first, then UI, then operations — became the unified standard for VMware's Cloud to Edge portfolio.

Two lessons that travel.

i.

Service blueprinting over UI

Map the human and logistical journey first; design the digital interface second. The blueprint catches everything — from factory dispatch to on-site delivery to day-2 operations.

ii.

Abstracting complexity

Massive physical topology can — and should — sit behind a simple, familiar cloud-native UI. Operators don't need to see the wires to trust the system.

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